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Note: Always check if the publication is already present in the system. The system will notify you if the same or a similar publication already exists.

Adding articles manually to ACRIS

Adding a journal article to ACRIS

1. Click on the Add content button at the top right of the screen, and select Research output.
2. Choose Create from template,select the appropriate template, and fill in the details (for example, Contribution to journal > Article)
3. Fields marked with a red asterisk are mandatory. In addition, please add a link to the article in the Electronic version(s) section.
4. Apply the correct status at the foot of the Research output template by choosing either Entry in progress (you will continue working with the record) or For validation (output is ready to be sent to ACRIS staff for validation).
5. Remember to click Save before closing your record
6. ACRIS staff will validate your record, and after that, it will be visible in the public portal at

Instructions as a PDF file

Adding a conference article to ACRIS

Please note that different types of conference outputs should be submitted using different templates in ACRIS.

• Presentation at a conference = Add content -> Activity -> Talk or presentation types -> Conference presentation (Finnish MinEdu class: N/A)
• Poster presentation at a conference = Add content -> Research output -> Contribution to a conference -> Poster (Finnish MinEdu class: N/A)
• Conference abstract in a book of abstracts = Add content -> Research output -> Contribution to a conference -> Abstract (Finnish MinEdu class: N/A)
• Conference abstract in a journal = Add content -> Research output -> Contribution to journal -> Meeting Abstract (Finnish MinEdu class: N/A)
• Article in conference proceedings = Add content -> Research output -> Chapter in Book/Report/Conference proceedings -> Conference article in proceedings (Finnish MinEdu classes A4, B3, D3)

Please note that the current data collection instructions from the Ministry of Education and Culture state that either an ISBN or ISSN number is required for A4 (scientific, peer-reviewed) and B3 (scientific, not peer-reviewed) level articles in conference proceedings.

Instructions as a PDF file

Adding an artistic work or research featured in scholarly publications content type

Note: This publication content type is intended to be used if your work has been cited in a scientific journal or book.

1. Click on the Add content button at the top right of the screen, and select Research output.
2. Choose Create from template, thenselect Other contribution → Artistic works or research featured in scholarly publications.
3. Fields marked with a red asterisk are mandatory. Please add parentheses to the title - either (Artwork featured) or (Research featured) -followed by the title of the publication where your work has been cited. At the beginning of the summary, include the bibliographic details of the publication where your work has been cited.
4. Add the author of the publication under the Author role with the Corresponding Author designation. Also, include you in the persons in the publication. Assign either the Artwork featured or Research featured role to you. Leave out your Aalto affiliation and add the organisational unit 'Not published at Aalto University' to the publication.
5. Please add a link to the journal article in the Electronic version(s) section, or a link to the whole book in Other links.
6. Apply the correct status at the foot of the Research output template by choosing either Entry in progress (you will continue working with the record) or For validation (output is ready to be sent to ACRIS staff for validation).
7. Remember to click on Save before closing your record.
8. ACRIS staff will validate your record, and after that, it will be visible on the public portal at .